AX Notes

Microsoft, in Oct 2019, released Revenue Recognition feature for Finance module. I’ll give you a brief recap of what it is for and how we use the function in Dynamics 365 Finance and Operations (D365FO) Before jumping into the features, I’ll explain IFRS 15 in layman’s term (if you want to get more knowledge of IFRS 15 with accounting technical term you can google it). IFRS 15 is new reporting standard to set the new standard replacing the old accounting standard rules: IAS 18 (sale of services, sale of goods, and royalties) IAS 11 (Construction contracts) IFRS 15, became effective in Jan 2018, is expected to outline a standard rule on how the entity should recognize the revenue on the contracts. I’ll use the following examples to help me explain how the IFRS 15 works. Telstra sells a $100 plan/month for 12 months to a customer. The plan comes with a headset. Prior to IFRS 15, an entity may book (/recognize) the revenue for $100 per month over the period of 12 months. ...

If you’ve been wondering on how sometimes the GST (sales tax) amount in total doesn’t exactly turn out to be 10 percent (in this case GST in Australia). Or in the other words, the GST total amount has discrepancy than the given percentage. In summary, AX GST Total calculation works as following Ax will look at the total net amount of your tax invoice then multiply by 10%. The GST Total will then be distributed to each line based on the weighted average of net amount AX natively records the currency amount in 4 decimal places. And in your case the currency amount will be rounded in 2 decimal places. Your GST Total is supposed to be 9.91 (if you calculate it per line), however after doing the step 2 (distributing to each line based on the weighted average of net amount) and did the round of the GST Amount per each line. It will end up by having 9.89 My colleagues has created very good excel simulation in his blog, you can ...

Microsoft documentation for AX 2012 doesn’t provide clear steps on how to create new bank transaction based on the Marked new transaction in bank statement lines. These following steps can be followed to create the new bank transaction based on the bank statement line(s): During reconciliation process (under bank reconciliation worksheet), mark the statement line(s) that is indicated as a new transaction in the bank document. Or this step can be automated by using matching rules. Once marked as new transaction, open the related bank statement. Go to the line marked as new transaction and click ‘ Distribute amount ’ button. Put the ledger dimension string on Ledger account field. If you need to post into several accounts/dimensions you can utilise Split button. Close the Accounting distribution form and click post on the bank statement. This should help to create the new bank transaction automatically. Dynamics 365 Finance and Operations have the similar...

One of the improvement (or new feature) Microsoft made is the ability to export (and update) account structure. This can be done using office add-ins. This feature will be a big help for the users to be able to dump the data, perform analysis, and make changes directly in Excel format. Below are the steps to download and update account structure. Go to /General ledger/Chart of accounts/Structures/Configure account structures/ Click on “Open in Microsoft Office” icon at the top right-hand corner of the screen and choose “Account structure allowed values” template. Other template is to extract the list of the account structure available in the system not the value combination. Add-ins Template for Account Structure The account structure value combinations will be exported into excel format as follow (after successfully login to add-ins): If the account structure is in the draft mode, the records in Excel will be displayed in two different categorie...

Reporting Tree Unit in Management Reporter is one of good features to have the breakdown of summary report. One of the case I came across using the reporting tree is to report Balance Sheet per legal entity. Below is the sample that use legal entity in the reporting tree unit Above scenarios list down to different entities that have different accounting/functional currency. And in some cases customer wanted to see the balance sheet in each accounting/functional currency. To achieve this we have to enable the “Currency Display” function in the Column Definition. Above configuration will force the Management Reporter to display the balance sheet in each entity’s functional/accounting currency. Without this configuration, the report will be displayed in one currency. The “Include all reporting currencies” does not give you the same output as above configuration does. That will give you the ability to switch between USD to CNY or to any mentioned currency (GBP, INCR, etc) and...

Rolling out entity (new company) in AX 2012 is more difficult than in 2009. There are some data that can’t be easily copied across. There are many ways of achieving this. But specifically in this article, we’re talking about copying the journal name. And yes, Journal Name can be copied across using the Standard AX Export Import binary file (not Data Import Export Framework). The only issue with copying the Journal Name using the above method is the number sequence for the voucher series still referred to the originating company. Though it’s still working when you create journal with this name, but the next number sequence used isn't from the entity itself. In above example, the voucher series is displayed correctly. We will find the anomaly when we perform right-click and view detail function. The company scope will be difference with the current company we working on. This is basically showing the data saved in the AOT as a result of an export import activity. The scrip...

I found that generating separate asset calendar in every new Fixed Asset implementation is rather important. There is a requirement to have all the years available for your migrated fixed asset  before you can upload the value model. Let's say you have the asset since 1990 in the register and this asset is included as part of the migration. This will require you to have the calendar since 1990 before you can upload the opening balance. Creating the calendar since 1990 can be a bit painful, especially if you have different environment such as Development, Training, Testing, and Production environment. It means that you have to populate the calendar since 1990 to years in the future in all server environment. I've created a script to help populate the calendar easily. You may need to change the calendar name in variable.     static void TI_PopulateFACalendar(Args _args)     {         AVIFiles         FiscalCalendar ...